2025 Resolution addressing organizational matters for the Town
1/14/2025

RESOLUTION 2025 - 1
RESOLUTION ADDRESSING ORGANIZATIONAL
MATTERS FOR TOWN OPERATIONS IN 2025
Offered by Councilperson _S. Gardner______
Offered by Councilperson _S. Exley_____
WHEREAS, it is necessary and appropriate to establish certain organizational matters for the operation of the Town of Dickinson for 2025.
NOW, THEREFORE, BE IT,
RESOLVED, that the Town Board hereby authorizes the following:
1.
TOWN BOARD MEETING SCHEDULE
The Town Board shall meet at the Town Hall, 531 Old Front Street, Town of Dickinson, New York, for the purpose of conducting Town Business, on the following dates and at the following times:
January 06, 2025 5:30 PM Work Session January 13, 2025 6:00 PM Regular Meeting February 03, 2025 5:30 PM Work Session February 10, 2025 6:00 PM Regular Meeting March 03, 2025 5:30 PM Work Session March 10, 2025 6:00 PM Regular Meeting April 07, 2025 5:30 PM Work Session April 14, 2025 6:00 PM Regular Meeting May 05, 2025 5:30 PM Work Session May 12, 2025 6:00 PM Regular Meeting June 02, 2025 5:30 PM Work Session June 09, 2025 6:00 PM Regular Meeting July 14, 2025 5:30 PM Work Session/Regular Meeting August 18, 2025 5:30 PM Work Session/Regular Meeting September 08, 2025 5:30 PM Work Session/Regular Meeting October 06, 2025 5:30 PM Work Session October 14, 2025 (TUESDAY) 6:00 PM Regular Meeting November 03, 2025 5:30 PM Work Session November 10, 2025 6:00 PM Regular Meeting December 01, 2025 5:30 PM Work Session December 08, 2025 6:00 PM Regular Meeting
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2.
TOWN HALL OFFICE HOURS.
The office hours for the Town Hall in 2025 shall be 9:00 AM to 4:00 PM - Monday through Friday, except holidays.
3.
HOLIDAYS
The Town shall have thirteen (13) paid holidays, observed during 2025 as follows:
Holiday Date of Observance
New Year’s Day January 1 Monday President’s Day February 17 Monday
Designated Holiday April 18 Friday Memorial Day May 26 Monday Juneteenth June 19 Thursday
Designated Holiday July 3 Thursday Independence Day July 4 Friday Labor Day September 1 Monday Columbus Day October 13 Monday Thanksgiving November 27 Thursday Designated Holiday November 28 Friday Christmas December 25 Thursday Designated Holiday December 26 Friday
4.
OFFICIAL NEWSPAPER
The Press & Sun Bulletin is designated as the official newspaper for the Town of
Dickinson for the year 2025.
5.
DEPOSITORIES FOR TOWN MONEYS.
The following banks or trust companies in Broome County are designated as
Depositories for all money coming into the hands of the town officers by virtue of their office in the year 2025: NBT Bank, N.A.
6.
INVESTMENT OF TOWN MONEY
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The Town Supervisor is authorized to deposit and invest monies which are not required for immediate expenditure, in accordance with General Municipal Law Section 11, and Local Finance Law Section 165.00.
7.
STATE AID – NYS DIVISION FOR YOUTH
The Town Supervisor is authorized to make application to the New York State
Division for Youth for State Aid for the Town of Dickinson during the year 2025.
8.
OPENING BIDS
The Town Supervisor and/or the Town Clerk are authorized to open all bids
received for items requiring bidding by the Town for the year 2025.
9.
MILEAGE
Authorized Town officials and employees designated by the Town Supervisor are
Authorized to use their automobiles for Town purposes, to be reimbursed at $0.67 per mile when said costs are submitted on a voucher accompanied by an itemized statement of the nature of the expense.
10.
ASSOCIATION OF TOWNS MEETING
The maximum expense for the Town Supervisor in attending the Annual Association of Towns meeting which will take place on February 16-19 of 2025 is $2500. A total of $2500 is set aside to cover the cost of any Town Board member who attends the training session.
11.
DESIGNATION OF DELEGATES TO ASSOCIATION OF TOWNS MEETING
Supervisor Michael A. Marinaccio is hereby designated as the official delegate of
Town of Dickinson to the Annual Association of Towns meetings for 2025. Councilperson Stephen Gardner is hereby appointed as the alternate official delegate.
12.
PURCHASE OR HIGHWAY EQUIPMENT; PUBLIC WORKS COMMISSIONER.
Pursuant to Section 142(1) (a) of the Highway Law, the Public Works
Commissioner is authorized to purchase equipment, tools, and implements to be used for highway maintenance, construction or reconstruction, or snow removal without prior approval of the Town Board at a cost not to exceed $10,000.00, provided the funds for said purchases are derived exclusively from the Highway Fund.
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Pursuant to Town Law Section 32(2) of the Town Law, and subject to appropriation thereafter, there is established the office of Deputy Public Works Commissioner.
13.
ADMINISTRATION AND SUPERVISION OF IMPROVEMENT DISTRICTS
Pursuant to Town Law Section 29(16), the Town Supervisor is delegated the
powers and duties of administration and supervision of town or special improvement district functions.
14.
TOWN PERSONNEL POLICIES
A copy of each of the Town personnel policies (including, but not limited to,
sexual harassment policy, civil rights policy, Americans with Disabilities (ADA policy) shall be inserted in the first pay envelope of each employee every calendar year. In relation to any employee hired during the year, these policies shall be inserted in the first paycheck paid to the employee. Michael Marinaccio shall be named as compliance officer in this regard.
15.
PETTY CASH
Petty cash funds are hereby established for 2025 for the following Town Officers
Or Town Offices: Sewer and Water Clerk - $200.00, Town Clerk -$100, Petty Cash Drawer- $175. Total of $475.
16.
OFFICIALS AND EMPLOYEES.
The following officials and Employees are designated to serve in the respective
Positions for the Town of Dickinson at the pleasure of the Town Board where no term is provided by law:
Code Enforcement Officer Kyle Doyle
Deputy Code Officer Joel Kie Dog Control Officer Gregory Starley
Deputy to Assessor Danny Scoville
Deputy Town Clerk Linda Lee
Administrative Assistant Darrell Dennison
Historian Kathleen Groover
Engineer for Town Griffiths Engineering Attorney for Town Keegan Coughlin, Esq. (Coughlin
& Gerhart)
Sewer & Water Clerk Darrell Dennison
Clerk(s) to the Justices Shannon Sanzi and Mikayla Sotak
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Water & Sewer Superintendent Matthew Fitzpatrick
Constable Joel Kie
Zoning Board Chair Nazar Logvis
Planning Board/Chair Hans VanHouten
Water Officers Joel Kie and Darrell Dennison
BAR John Giblin
BAR Joseph Bigart
BAR Christine Klein
Committee Assignments for 2025: Finance Committee...............................................Stephen Gardner Personnel Committee............................................Mike Marinaccio
Planning and Zoning Chair……………………...Thomas Burns
Water and Sewer………………………………...Sharon Exley
Highway Committee Chair...................................Danny Morabito
Code Enforcement Chair.………………………. Michael Marinaccio Deputy Supervisor................................................Sharon Exley
17.
SCHEDULE OF SALARIES.
The following schedule of annual salaries and hourly rates for the positions listed and payment thereof for the Town of Dickinson for the year 2025 is hereby authorized.
Official/Employees Salary/Hourly Rate
Supervisor $ 32,406/year
Board Members (4) $ 13,064.10/year
Justices (2) $ 28,389/year
Public Works Commissioner $ 78,983/year
Water and Sewer Superintendent $ 82,744/year
Town Clerk $ 54,544/year
Sewer and Water Clerk $ 25,170/year
Deputy Town Clerk $ 20.95/hour
Court Clerk $ 60,250/year
Court Clerk $ 63,000/year
Assessor $ 27,297.90/year
Deputy Assessor $ 20.95/hour
Code Enforcement Officer $ 15,015/year
Deputy Code Officer $ 8,993/year
Executive Assistant $ 53,361/year
ZBA Chair $ 1,133/year
ZBA Members (4) $ 917/year each
Laborer $ 22.00/hour
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Laborer $ 25.30/hour
Laborer $ 25.40/hour
Laborer $ 27.95/hour
Laborer $ 28.60
Planning Board Chair $ 2,247/year
Planning Board Members (4) $ 1,932/year each
Constable 1 $ 2,000/year
Constable 2 $ 2,000/year
Historian $ 1,197/year
Dog Control Officer $ 12,170/year
Premiums for Hourly Paid Employees
Overtime 1 ½ x hourly rate
Holiday 2 ½ x hourly rate
18.
TOWN BULLETIN BOARD/SIGN BOARD
The official Town Bulletin Board/Sign Board for all proper, legal and official
notices shall be located on the wall inside the Town Clerk’s entrance to the Town Hall.
19.
FEES PAYABLE TO CODE ENFORCEMENT OFFICER
All fees for licenses and permits issued by the Code Enforcement Officer shall
be payable to and collected by the Town Clerk.
20.
BIDDING POLICY AND PROCEDURES.
I. Objectives
The following policies and procedures governing the procurement of goods
and services not subject to the bidding requirements of the General Municipal Law (GML) Section 103 are adopted pursuant to GML Section 104-b. The objectives of the Bidding Policy and Procedure of the Town of Dickinson are to assure the prudent and economical use of public moneys in the best interest of the taxpayers of the Town of Dickinson, to facilitate the acquisition of goods and services of maximum quality at the lowest possible cost under the circumstances, and guard against favoritism, improvidence, extravagance, fraud and corruption. All procurement of goods and services by employees and officials of the Town of Dickinson shall be made in compliance with the following conditions:
II. Determining the Necessity for Competitive Bidding
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Prior to the procurement of any goods or services by any employee or official on behalf of the Town of Dickinson, a determination shall be made whether such procurement is subject to competitive bidding. The procedure for making the determination shall be as follows:
A.
It shall be determined whether the proposed procurement is a contract for
public work or a purchase contract.
B.
It shall be ascertained whether the proposed procurement is exempt from
competitive bidding for one of the following reasons:
1.
The cost falls below monetary thresholds as set forth in General
Municipal Law Section 103(1).
2.
It is a case of public emergency as defined by General
Municipal Law Section 103(4).
3.
The contract is for professional services or involves
professional skill or knowledge.
4.
The contract is for a true lease of equipment.
5.
The contract is for standardized equipment, materials
or supplies previously awarded by the Town Board to a supplier pursuant to General Municipal Law Section 103(5).
6.
The contract is for goods or services for which there is only
one source available at the time the contract is entered into.
7.
The procurement is to be made under County or State
contract.
8.
The procurement is to be made pursuant to Correction Law
Section 186 or State Finance Law Section 175-b.
9.
The contract is for surplus or second-hand supplies, materials
or equipment to be purchased from the State of New York, any other political subdivision or public benefit corporation.
10.
The contract falls within some other exemption from the
Competitive bidding requirements recognized by the laws of the State of New York.
C.
In the event there exists uncertainty as to the character or exemption status
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of the proposed procurement, advice and counsel of the Town Attorney and/or the Town Board shall be sought.
III. Procedure to be Used When Competitive Bidding Not Required
A.
Each department within the Town shall maintain a Procurement Log which shall set forth the information and documentation required pursuant to this policy document. It shall be the responsibility of each department head to keep the Procurement Log up to date. The Procurement Log shall be available for inspection upon demand by any member of the Town Board.
B.
In the event a procurement is determined to be exempt from competitive bidding, the procedures set forth in Resolution 29-2012, adopted June 11, 2012, a copy of which shall be provided to every department head and can be obtained from the Town Clerk, shall be followed.
C.
In the event a contract is awarded to other then the lowest dollar offer, it shall be set forth in the Procurement Log the justification and reasons such an award furthers the purposes of the Town of Dickinson bidding policy.
IV. Exemption by Act of the Town Board
A.
It shall be within the sole discretion of the Town Board to grant by resolution an exemption from the requirement that alternative proposals or quotations be obtained pursuant to paragraph II B.
B.
In exercising its discretion, the Town Board shall consider whether such exemption may be granted and is in the best interest of the Town of Dickinson.
C.
An exemption may be granted under any of the following circumstances:
1.
When a public emergency exists as defined by General Municipal Law Section 103(4).
2.
When the contract is for professional services or involves professional skills and knowledge.
3.
When the contract is for goods or services for which there is only one source available at the time the contract is entered into.
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4.
When the contract is for goods or services for which a desired warranty or service contract is available from only one source at the time the contract is entered into.
5.
Under such other and further circumstances determined to be sufficient justification by the Town Board.
V. Noncompliance
The unintentional failure to comply with the provisions of this Bidding Policy and Procedure shall not be grounds to void action or give rise to a cause of action against the Town of Dickinson or any officer or employee thereof.
The question of the adoption of the foregoing Resolution was duly put to a vote on roll call which resulted as follows:
Ayes 4_ Nays 0__
Councilperson Stephen M. Gardner voting _Aye__
Councilperson Sharon M. Exley voting _Aye__
Councilperson Danny F. Morabito voting Aye___
Councilperson Thomas J. Burns voting _Absent__
Supervisor Michael A. Marinaccio voting __Aye_
Dated: January 13, 2025